More commonly in genres such as electronic music and hip hop, samples (i.e. sections of someone else’s song) may be added to a song. The sample may be brought in to the studio by an artist or perhaps suggested by the sound engineer acting as a producer. It can be a short looped vocal or instrumental snippet sprinkled here and there or the whole rhythm section a song is built upon. In all cases a sample clearance must be sought both with the party that controls the recording the sample is taken from (often a record label but it can be a self-release artist) and the composition embedded in the sample (often a publisher but it can also be a self-published songwriter). Assigning responsibility for the clearing of samples is often defined in a producer or a record label contract.
Once the parties controlling the copyright in the sample (record label and publisher) have been identified, the parties must draft a contract that includes:
- the titles of the song the sample is taken from and the song the sample will be included in;
- an ‘approved usage’ section which will describe the length of the sample, how often is used in the song, any type of transformation, editing, stretching, pitch shifting the sample is subjected to;
- a ‘grant of rights’ section describing the license (often restricted to record sales and videos), whether the license is exclusive or non-exclusive, the length of the grant (often for the full length of copyright), any territory restrictions and some wording explaining that the usage of the sample will not exceed the ‘approved usage’;
- a payments section where remuneration for the use of the sample can be formulated as ‘fee only’, ‘advance and royalty’ (which will vary depending on the “approved usage”’), ‘flat rate per number or copies sold’ or a percentage of the statutory mechanical royalty rate (for clearances with publishers); and,
- a credit section where the party licensing the sample promises to mention the owner of the sampled material, where and when this is possible, in a certain manner described in the clause.
Please note that there are no compulsory licenses for the usage of sample which means that:
- The party controlling the copyright is entitled to refuse the granting of a sample license;
- no license can be obtained through collection societies (PRS, PPL, BMI, ASCAP, Sacem); and,
- every sample license must be negotiated individually with the parties controlling the copyright and usually on their own terms.
If an artist or sound engineer acting as producer wishes to circumvent the clearance of a sample recording they can produce an own version of the recording themselves (thus creating a new copyright version) or commission it with third party specializing in ‘samples replays’ i.e., sound-alikes of existing pieces of music. Please note that a license from the publishers of the songs must still be obtained for the underlying composition embedded in the sample.
Clearing a sample is a requisite and a formality that must be carried out prior to releasing a song. No artist or producer must gamble by commercially releasing and hoping the sample used will go unnoticed or the owner of the copyright will simply not bother to challenge its use. Using unauthorized samples amounts to:
- a breach of copyright in the sound recording from which the sample is taken;
- a breach of copyright of the underlying music work (the compositions);
- an unauthorized use of the artist’s performance; and/or
- a possible breach of moral rights.
Penalties for incurring on these breaches include removing the song from the commercial outlets it may have been released on, accounting profits already made to the party controlling the copyrights and paying the legal fees of the party bringing legal action against the infringing party.
As a final note on this type of agreement artist and producer are often confused as to what constitutes a sample. As a general rule, using any type of recordings made by a third party, regardless of length, constitutes sampling.
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A very useful, and relatively simple contract, for instances when collaborative songwriting, either planned or spontaneous, takes place at the studio.
A scenario to illustrate the importance of this contract: a sound engineer has a recording session with an artist. The artist brings a song idea with a very simple but catchy arrangement. The sound engineer, who is also a musician and loves writing lyrics, suggests a few additional arrangements for the intro and chorus parts and contributes new lyrics for the second verse. At the end of the session the artist and sound engineer are pleased with the work and agree, there and then, that the sound engineer has contributed significantly to the composition of the song. They both agree on a 30-70% split of ownership of the song in favor of the artist. They fill in a joint-songwriting form noting down these percentages but giving the artist the exclusive right to promote and release the song. The songs becomes a massive hit within a few months and the sound engineer gets paid 30% of all publishing income generated from the song.
As described above, the joint songwriting agreement will list the songs in which collaborative songwriting occurred along with an agreed percentage of ownership. Income generated will be paid in the respective percentages and the songs must be registered with PRS, or